RadioExam.Org Incubation Checklist

Entry to Incubation

Has the SIG been approved by the SBAY Board of Directors?

No

Indicate date of decision to simplify verification in board meeting minutes.

Are a minimum of 3 SBAY members part of the SIG?

Yes

List members up to the minimum of three to meet this requirement.

• Ian Kluft
• Heather Stern
• Mark Whittington

Have all the officers of the SIG become members of SBAY?

Yes

Indicate status if partial progress.

• The Steering Committee consists of the three initial members, Ian Kluft, Heather Stern and Mark Whittington, who are all SBAY members.

Requirements for Pre-existing Organizations/Projects

Has the organization/project's membership approved becoming a SIG of SBAY?

Yes

Indicate date of decision

Attach documentation of the decision, including any organizing document which is in effect at the time in order to verify that the decision was correctly made by the organization's existing decision-making process.

• Dec 15, 2006 - see attached e-mail radioexam-sig-decision-20061215.txt: Decision to make RadioExam.Org a SIG of SBAY

If the organization/project does not have a documented decision-making process, a 2/3 vote of approval by the members will suffice.

• The project was a one-person operation by Ian Kluft. The e-mail indicates 100% approval.

Has the organization/project entered into a SIG Application Agreement with SBAY?

No

Attach a copy of the agreement.

Has the SIG completed transfers of Internet domains to SBAY?

No

List the domains.

• radioexam.org
• radioexam.com
• radioexam.net

If there are no domains, answer "yes" because compliance is automatic in that case.

Has the SIG completed transfers of Intellectual property to SBAY?

No

List the software source code and other intellectual property transferred from the SIG to SBAY.

• radioexam.org web application and admin tools, authored by Ian Kluft
• radioexam.org web content, authored by Ian Kluft

If there are no software source code or other intellectual property for this category, answer "yes" because compliance is automatic in that case.

Has the SIG completed transfers of other assets and property to SBAY?

Yes

List the assets or property transferred from the SIG to SBAY.

• There are no other assets or property.

If there are no assets or property for this category, answer "yes" because compliance is automatic in that case.

Has all software licensing been confirmed as or converted to acceptable Open Source licenses?

Yes/No.

List all transferred software and licensing status.

Has SBAY accepted the leadership of the organization/project as officers of the SIG?

Yes/No.

This should be included in the SIG Application Agreement. If so, indicate that it is. Otherwise amend the agreement to include it.

Has SBAY accepted the membership of the organization/project as members of the SIG?

Yes/No.

This should be included in the SIG Application Agreement. If so, indicate that it is. Otherwise amend the agreement to include it.

Has SBAY agreed to return the organization's property if the SIG fails to complete its incubation period?

Yes/No.

This should be included in the SIG Application Agreement. If so, indicate that it is. Otherwise amend the agreement to include it.

Has the SIG complied with all additional conditions in the SIG Application Agreement?

Yes/No.

If there are no additional conditions then indicate "yes" - compliance is automatic.

Otherwise, indicate the status of each condition.

SIG Charter

Has a proposed SIG charter been submitted?

No

Indicate a wiki workspace page URL for work in progress.

• RadioExamCharterDiscussion

Does the proposed charter include all the provisions required in Article 12 Section 6 of the SBAY By-Laws?

Yes

List compliance with each requirement:

• The charter shall state the purpose of the SIG.
  • Yes
• The organization is a "Special Interest Group (SIG) of the South Bay Community Network, Inc., a California nonprofit corporation."
  • Yes
• The SIG is organized under Article 12 of these ByLaws.
  • Yes
• The SIG charter shall define the following:
  • officer positions of the SIG and the roles and duties of each,
    • Yes
  • a title for the top leadership position of the SIG,
    • Yes
  • how the top leadership position in the SIG is selected, which shall be one of the following: elected by SIG participants, appointed by the President or elected by the Board of Directors,
    • Yes
  • a procedure for removal of officers,
    • Yes
  • a procedure for creation and removal of volunteer positions,
    • Yes
  • a procedure for appointment and removal of individuals in volunteer positions,
    • Yes
  • which officer position in the SIG corresponds to the SIG Coordinator position in these ByLaws,
    • Yes
  • a procedure for voting on issues put before the SIG participants, and
    • Yes
  • a procedure for making rules and policies of the SIG.
    • Yes
• Officers of the SIG are required to be members in good standing of the corporation.
  • Yes
• If any officer positions are elected then election procedures shall be specified.
  • Yes
• Any officer or volunteer may be removed from their post by the corporation's Board of Directors.
  • Yes
• The SIG shall adhere to the corporation's email list policies including email etiquette.
  • Yes
• The SIG policies may be removed by the corporation's Board of Directors.
  • Yes
• In case of conflict, the corporation's bylaws, the corporation's policies, US Federal law, and laws of applicable state and local governments take precedence over any SIG policy. A policy or proposed policy found by the SIG officers or the corporation to be in violation shall be cancelled and returned to its author with recommendations.
  • Yes
• Decision-making procedures of Article 6 of the corporation's ByLaws shall also govern decisions within the SIG. It shall be the responsibility of the SIG Coordinator to ensure that these procedures are followed and to perform or delegate the role of conflict resolution arbitration when necessary.
  • Yes
• The SIG charter may be amended when a proposed amendment is announced to the SIG participants and approved by either of the following:
  • A 2/3 simple majority vote of the SIG participants and approval by a simple majority vote of the corporation's Board of Directors.
    • Yes
  • A 2/3 absolute majority vote of the corporation's Board of Directors.
    • Yes

Has the SBAY SIG Support Project reviewed and approved the proposed charter?

Yes/No.

List sequence of events including review issues and revisions by the SIG, if any.

Has the SIG charter been approved by the SIG membership?

Yes/No.

Document the decision. For pre-existing organizations, any previous organizing document's amendment procedure must be used to replace itself with the new SIG charter. For new SIGs or organizations without an organizing document, use the approval threshold(s) in the proposed SIG charter's amendment procedure to approve it.

Has the SIG charter been approved by the SBAY Board of Directors?

Yes/No.

List the date of the decision so that it can be more easily verified from meeting minutes.

Organizational Development

Has the organizational structure described in the SIG charter been implemented?

Yes

Lists events and dates that steps toward compliance are achieved, including selection of members, election of officers, etc.

• May 5, 2007: the initial Steering Committee consists of the 3 initial members, Ian Kluft, Heather Stern and Mark Whittington

Does the SIG have procedures in place to readily accept volunteers who offer to help?

Yes/No.

If not, solve the problem and document how the problem was remedied.

Infrastructure Development

Does the SIG have a web site?

Yes

If not, arrange for SBAY to host it.

• It was set up on the same server so in effect now SBAY does host it.

Does the SIG have a wiki?

No

If not, arrange for SBAY to host it.

Does the SIG have a mail list server or virtual server?

Yes

If not, arrange for SBAY to host it.

• It was set up on the same server so in effect now SBAY does host it.

Does the SIG have a source code control system?

No

If not, arrange for SBAY to host it under Subversion if desired.

• We will set up a Subversion repository.

Does the SIG have a bug or issue tracking system?

No

If not, arrange for SBAY to host it if desired.

• We will set up a Bugzilla.

Steps for Club SIGs

Does the SIG have a regular meeting time and location?

Yes/No.

If not, SBAY will ask the community for help making arrangements.

Steps for Event SIGs

Does the SIG have a plan for how to hold its event?

Yes/No.

If not, SBAY will ask the community for help making the plan.

Does the SIG have a time and place to hold its event?

Yes/No.

If not, SBAY will ask the community for help making arrangements.

Steps for Open Source Software SIGs

Does the SIG have a software committer agreement in place?

No

If not, SBAY will help develop an appropriate agreement.

Are source and binary downloads for the software available?

No

List any caveats.

Is documentation available to build and install the software?

No

If not, indicate plans to add initial documentation.

Is documentation available to use the software?

No

If not, indicate plans to add initial documentation.

Is documentation available to administer the software?

No

If not, indicate plans to add initial documentation.

How many developers are there?

Indicate the number and any external organizations which are represented.

• 3

There is no minimum as long as the project appears functional.

Approval and Exit from Incubation

Has the SIG Support Project determined that the SIG has successfully met the Incubation requirements?

Yes/No.

Indicate the date of the decision. If all the questions above are satisfactorily answered, then this should be an automatic "yes" upon completion.
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