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Procedures and Decision making This wiki web space is a workspace to build and maintain text about procedures and decision making within the corporation and its SIGs ...
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Consensus Building A consensus building process is the primary means of decision making. Any agenda item which starts with opposing sides (or otherwise does not begin ...
Order of Business Every organization with recurring meetings develops traditions and structure about the order and flow of a meeting which are relevant to the people ...
Agenda Discussion In the SBAY Networked Meeting Procedures, the meeting begins in Agenda Discussion mode and returns at least briefly to this mode between each agenda ...
Voting Requirements When a vote is taken, generally the meeting chair will choose the type of vote. In a roll call vote each member's vote is stated and recorded ...
Actions of the Chair The meeting chair has the responsibility to exercise leadership to get the meeting to accomplish its goals. Many actions are explicitly stated ...
Immediate Requests Immediate Requests are those which must be made quickly and may interrupt the discussion of another request. Participants should be careful in ...
Terminal Requests Terminal Requests bring the meeting to an end, at least temporarily in the case of a recess. Request of a Recess The Request of a Recess proposes ...
Flow Requests Flow Requests affect or set the flow of the meeting. They manipulate the items on the agenda and the discussion about them. The most common ones add ...
Topic Requests Topic Requests bring new or old business before the meeting. They are the part of the meeting where the items of the order of business or the agenda ...
Convening the Meeting The chair of the meeting starts the meeting with a statement such as "Let's get started". Older procedures used more formal, “The meeting will ...
Meeting Procedures SBAY Networked Meeting Procedures MeetingProcedures PrinciplesOfMeetingProcedures MeetingPreparations OnlineMeetingProcedures ...
Equivalents of Motions Under this procedure, we explicitly make a break from Robert's Rules and other parliamentary style rules of order. We don't even use the word ...
Quorum of Members A quorum is the minimum number of members of a meeting body required to be present in order for the meeting to conduct any business. It only matters ...
Agendas The agenda of a meeting is an order of events for the meeting. It usually includes discussion, presentations and announcements. It is based on the meeting ...
Principles of Meeting Procedures Robert's Rules of Order are rightly viewed as tedious for small volunteer organizations. Many people have been tempted to simplify ...
General Meeting Procedures Many meeting procedures apply to both online meetings and those in a meeting room. A single meeting may have both online and in person ...
SBAY Networked Meeting Procedures The "SBAY Networked Meeting Procedures" were developed by the South Bay Community Network (a.k.a. SBAY or sbay.org). They evolved ...
Meeting Adjournment It is not necessary to request to adjourn the meeting. Upon reaching the end of the agenda, the next thing to do is adjourn if nothing else is ...
Meeting Speaker At meetings where the format includes a speaker or program, a time will be set aside for this. If it is not desirable to have the speaker wait through ...
Meeting Announcements The meeting chair should give an opportunity for miscellaneous announcements to be made. The meeting chair may use this time to make announcements ...
New Business New business items will be accepted in their turn on the agenda. Items which are not on the agenda require first an amendment to the agenda to add them ...
Treasurer’s Report The Treasurer presents the financial status of the organization. The scope of the Treasurer's report depends on the type of meeting. In a Board ...
Project, SIG and Committee Reports The members need to be informed of the status of the organization. This is even more so in meetings of a Board of Directors. The ...
Old Business Any items unfinished, pending or postponed from a previous meeting are considered "old business" and fall in this category. Before opening debate on each ...
Minutes Reading of minutes of a previous meeting used to be necessary prior to the Internet Age in order to verify that members agree on how the decisions were recorded ...
Adoption of the Agenda The preparation of the agenda begins online well ahead of the meeting. All the members of the meeting body have the right to propose agenda ...
Committee Types There is a concept in Robert's Rules called a committee of the whole which has no equivalent in the SBAY Networked Meeting Procedures. The committee ...
Challenges to the Chair This applies only when the meeting is in the mode of discussing the agenda, including amendments. This does not apply during discussion of ...
Online Meeting Procedures The online meeting procedures are used for all meetings whether there are any remote attendees or not. This allows the meeting body to generate ...
Meeting Preparations There are a number of preparations which the chair and members must take before a meeting. Board and committee meetings may be regular calendar ...
Meeting Procedures Navigation Box This is intended to be included in other pages.
General Decision making The basis for decision making in the South Bay Community Network (a.k.a. SBAY or sbay.org) and the Special Interest Groups (SIGs) organized ...
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