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SBAY User Code of Conduct

This is a draft policy. It is still open for discussion before submission for approval to the SBAY Board of Directors. The policy is new - but the web sites affected by this have been established for years. While this is under discussion, it is intended to describe how the web site actually handles privacy issues.

This is derived from SBAY traditions and the Ubuntu Code of Conduct.

Ground Rules

(This section is based on the Ubuntu Code of Conduct)

This Code of Conduct covers our behavior as members of the SBAY Community, in any forum, mailing list, wiki, web site, blog, instant message, public meeting or private correspondence. SBAY projects and SIGs are ultimately accountable to the SBAY Board of Directors. The SBAY President has final responsibility to arbitrate or delegate an arbitrator in any dispute over the conduct of a member of the community.

  • Be considerate. Our work will be used by other people, and we in turn will depend on the work of others. Any decision we take will affect users and colleagues, and we should take those consequences into account when making decisions. Even if it's not obvious at the time, our contributions to SBAY will impact the work of others. For example, changes to code, infrastructure, policy, documentation during a software project's release may negatively impact others' work.
  • Be respectful. The SBAY community and its members treat one another with respect. Everyone can make a valuable contribution to SBAY. We may not always agree, but disagreement is no excuse for poor behavior and poor manners. We might all experience some frustration now and then, but we cannot allow that frustration to turn into a personal attack. It's important to remember that a community where people feel uncomfortable or threatened is not a productive one. We expect members of the SBAY community to be respectful when dealing with other contributors as well as with people outside SBAY projects and SIGs.
  • Be collaborative. Collaboration is central to SBAY and to the larger communities with which it participates, including but not limited to the communities of Open Source software, Amateur Radio, emergency responders, NewSpace (amateur and entrepreneurial aerospace), and geospatial experts. This collaboration involves individuals working with others in teams within SBAY, teams working with each other within SBAY, and individuals and teams within SBAY working with other projects outside. This collaboration reduces redundancy, and improves the quality of our work. Internally and externally, we should always be open to collaboration. Wherever possible, we should work closely with SIGs and projects and others in the larger communities to coordinate our technical, advocacy, documentation and other work. Our work should be done transparently and we should involve as many interested parties as early as possible. If we decide to take a different approach than others, we will let them know early, document our work and inform others regularly of our progress.
  • When we disagree, we consult others. Disagreements, both social and technical, happen all the time and the SBAY community is no exception. It is important that we resolve disagreements and differing views constructively and with the help of the community and community processes. We have each SIG's membership and leadership, and the non-profit corporation's officers and Board of Directors which help to decide the right course for SBAY.
  • When we are unsure, we ask for help. Nobody knows everything, and nobody is expected to be perfect in the SBAY community. Asking questions avoids many problems down the road, and so questions are encouraged. Those who are asked questions should be responsive and helpful. However, when asking a question, care must be taken to do so in an appropriate forum.
  • Step down considerately. Members of every project come and go and SBAY is no different. When somebody leaves or disengages from the project, in whole or in part, we ask that they do so in a way that minimises disruption to the project. This means they should tell people they are leaving and take the proper steps to ensure that others can pick up where they left off.


Main article: Procedures.GeneralDecisionMaking

SBAY's corporate By-Laws included some time-proven traditions on decision-making and conflict resolution from before the organization's incorporation.

Prioritization and who gets to make a decision

We push decision-making authority down to the volunteers who are most affected by a decision. And we support each other in making this process happen - it is intended to reduce unnecessary conflict. With pre-defined levels of priority, all the volunteers at the highest priority share the authority to make the decision, and the responsibility to consider input from those at lower priorities.
  • The highest priority goes to volunteers who own property or network bandwidth which will be affected by the decision.
  • The second priority goes to the volunteers who coordinate the corporation's networks, services, projects, Special Interest Groups (SIGs) or activities that would be affected by the decision.
  • The third priority goes to the volunteers who will do or have done nontrivial work related to the the decision, favoring those who have already done the most significant work.
  • The fourth priority goes to volunteers who are administrators of network sites, nodes or resources that would be affected by the decision.

Conflict Resolution and Arbitration

The first responsibility for conflict resolution lies with the parties involved in it.

When other means fail to resolve a conflict, the SBAY President has the final responsibility and authority to arbitrate or appoint a neutral party to arbitrate the matter.

Site autonomy

When a resource, especially personal property, is administered by one person, decisions which affect only that resource (and aren't illegal) are nobody else's business.

Volunteer Sustainability

The SBAY By-Laws give every volunteer the right to decline a task which will make their volunteer role unsustainable for the long term. The reason for this is mainly to restrain people who believe they can give orders to volunteers, and to give volunteers an alternative short of leaving in order to resist such circumstances. It encourages those in leadership roles to lead by persuasion, and to recruit more volunteers when there's too much work to do.

SBAY Corporate and SIG policies

We as participants and/or members of the organization are expected to support and uphold the By-Laws and policies of the non-profit corporation Any policy which you do not agree with, you should seek to change but continue to follow it until it is changed. Corporate policies are posted at http://corp.sbay.org/policies/

Special Interest Groups (SIGs) of SBAY may also make their own policies governing their volunteers, resources and projects. Corporate policies take precedence over SIG policies.

See also

Topic revision: r3 - 2010-02-10 - IanKluft
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