Agenda for April 2006 Board Meeting

This meeting was held as scheduled. The minutes are at http://corp.sbay.org/board/minutes-20060417.html

Time and Location

Monday, April 17, 2006 at 7:30PM at Brian Litzinger's residence in Campbell. Board members are specifically invited. Members may also ask for directions if they'd like to attend.

Agenda items

The following items are planned for discussion. The agenda is equally owned by all Directors.

Note a change from previous meetings... The Special Interest Group business and reports have been moved before new business in order to have reports come before organizational items related to them.

1. Opening items

1. Elect TR Fullhart as Secretary.
2. Approve nomination for vacancy in 2005-2006 seat if a nominee is available by the meeting.
3. Revise and accept the agenda.

2. Old business

1. Approve procedures for members to join online or on paper.
2. Set and approve a budget.

3. Special Interest Groups

1. General
   1. Make official SVLUG's removal as a SIG of sbay.org, based on results of a vote at its March 1 meeting.
   2. Proposed actions as a result of discussion of lessons learned following the SVLUG incident:
      1. Establish a committee of the board which is empowered to collect member input and write an amendment to Article 12 of the By-Laws to revamp the SIG rules following SVLUG's departure.
      2. Establish a committee of the board which is empowered to collect member input and write e-mail list policies and etiquette guidelines. SIGs shall be allowed to add their own specific rules but not supersede them.
      3. Unchartered SIGs are no longer allowed. New SIGs must complete a charter as a condition for application. Existing unchartered SIGs must adopt charters.
      4. Approve the SIGs Project which will co-author charters for each SIG and then provide ongoing support and discussion for SIGs. The SIGs Project was already started by presidential appointment when Chris Verges proposed it and volunteered as its coordinator.
      5. Initial SIG charters must be completed by June 1, 2006. Otherwise the SIGs Project will be authorized to complete initial charters for each SIG immediately.
      6. New SIG charters or amendments to existing SIG charters shall require approval by 1) 2/3 of the SIG participants and a simple majority of the Board of Directors or 2) 2/3 of the Board of Directors.
      7. SIGs are not permitted to attempt to leave the corporation or hold a vote to leave without prior approval of the Board of Directors. Upon receiving a request to hold such a vote, the Board will impose a mandatory 60-day discussion period intended to solve problems which led to the request. If the request remains standing after 60 days, the Board will review available information and make a decision. (This policy will probably either be included in or superseded by the amendment to Article 12 of the By-Laws.)
2. Stratofox
   1. Report on Stratofox WiFi-Net Project. This project to build a WiFi link from Reno to the Black Rock Desert has already been sponsored with equipment sufficient to make it happen.
   2. Report on an idea for another radio and WiFi related project.
3. SVWUX
   1. Report on SVWUX's possible project to cooperate with the City of San Jose's Emergency Operations Center on a WiFi network.
4. Linux Picnic
   1. Approve the Linux Picnic to operate on a "zero budget" basis and make expenditures within the limits of sponsor contributions and up-front expenses by volunteers.
   2. If leftover funds from the 2005 Linux Picnic are acquired from the Linux User Group of Davis, that will be entirely allocated to the picnic.
   3. Out-of-pocket expenses by volunteers are to be reimbursed from available picnic funds. If it is not enough, additional funds will require approval of changes to the budget to cover them.
   4. At least some leftover funds from this year's picnic will be saved for seed money for next year's picnic,if available. After an amount considered to be sufficient seed money, a proportion or the entire remaining amount may be set to be donated to the Electronic Frontier Foundation.

4. New Business

1. Report on the incorporation process, paperwork completed and paperwork still to be done. (Ian)
2. Treasurer's report (Justin)
3. The Stratofox and SVWUX community-service-related projects have made it necessary to discuss forming a 501(c)3 corporation alongside this one^?. It would be defined as having the same directors. It will handle to community-service projects and to obtain insurance for volunteers. Establish a committee of the board which is empowered to collect member input and write the Articles of Incorporation and By-Laws.
4. Select a tentative date and time for a board meeting in May.

Directors may add to the agenda

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